Dealers Den Application
A Dealer’s Table at AquatiFur consists of a space approximately 9’ square; by default this comes with one 8′ x 2.5′ table and two chairs. You can request up to 4 tables in your application, subject to space available.It is possible to omit either table or chairs depending on your setup requirements, but you must let us know ahead of time so that we can allow for this in our planning and communicate your request to the hotel.
Electricity is not included by default, but must be purchased ahead of time — it cannot be added on site. This can be done when registering (recommended). If you need to add this after you have paid your registration, please contact the Den coordinator via email to discuss your options.
WiFi will be provided through the convention. Please keep in mind that this WiFi is for POS ONLY – Do not use it to stream or download.
| OPTIONS | COST |
|---|---|
|
First Table |
$115 |
|
Additional Table (Limit 3) |
$115 |
|
Standard Registrations/Assistant Badges |
$50 |
|
Dealer/Assistant Sponsor Upgrade |
$125 |
|
Dealer/Assistant Patron Upgrade |
$225 |
|
Dealer/Assistant SuperPatron Upgrade |
$425 |
|
Power |
$50 for standard 110v wall outlet use. Contact Den coordinator for other options. |
DEALER SELECTION PROCESS & CRITERIA
AquatiFur uses a juried system to select vendors for our Dealers Den. Since this is a jury selection, there’s no need to rush. We are not operating on a first come, first served basis.
Dealers will be selected based on the following criteria in no specific order:
PRODUCTS
The key to a successful den is a nice healthy balance of products offered. Selections will be made based on not only products offered, but quality of products as well. This will give our attendees the best variety possible.
LEGACY DEALERS
In order to prevent things from getting stale and wanting to continue to bring new life into the Dealer’s Den, we strive to have a well balanced den with both our Legacy Dealers who have a positive history with the AquatiFur Community and fresh faces who will be featured in the AquatiFur Dealer’s Den for the first time.
FANDOM REPUTATION
AquatiFur reserves the right to refuse service to any dealer with a history of negative behavior, such as (but not limited to) failing to fulfill commissions, abuse of Staff or Attendees, threats of violence or abuse, or general poor behavior, whether online or in person.
APPLICATION TIPS
Since this is a jury selection, take your time and in the words of the Great Head from Rick and Morty: “SHOW US WHAT YOU GOT!”
- Be thorough and detailed. Think of this as an interview, and this is the way we get a chance to get to know you.
- Upload good, quality photos of your products and/or booth setup. This isn’t required, but aids us in making decisions, and also gives you the best chances.
- Don’t Panic! Please take your time. Although we are looking at applications as they come in, we don’t make any official decisions until the applications have closed and we have a chance to sit down as a team and discuss.
2023 DEALER’S DEN SELECTION TIMELINE
All times Central
| DATE | EVENT |
|---|---|
|
June 26th, 2023, Noon |
Dealer Registration Opens |
|
July 23rd, 2023, 11:59pm |
Dealer Registration Closes |
|
July 31st, 2023 |
Dealer Notifications Sent |
|
August 1st - September 1st, 2023, 11:59pm |
Table Payment Window * Arrangements may be made by contacting the Den Coordinator |
|
September 2nd, 2023 |
Unpaid/Abandoned spaces released to Waiting List |
*In regards to table payment, if payment can’t be made within the timeframe, arrangements can be made within reason. Please reach out to the head of the den BEFORE the payment deadline.
DEALERS DEN RULES & REGULATIONS
This agreement is made between AquatiFur and DEALER. DEALER is defined as an individual or business selling wares in the Dealer’s Den. Payment of a table at AquatiFur indicates the dealer has read and accepted this Terms of Service.
- AUTHORIZED SALES ONLY
Only persons or businesses approved as “Dealers” may be permitted to sell wares in the Dealer’s Room at AquatiFur. Anyone found exchanging money for goods or services at the event without an approved Dealer badge will have their badge revoked and be removed from the convention. - TAX ID REQUIRED
Dealers must hold a current and valid Wisconsin Sales and Use Tax ID. This tax ID is required during den setup– we will check this when you arrive at AquatiFur and check into the Dealers Den at Dealer Services. Dealers are responsible for filing sales and use tax returns in accordance with Colorado State Law. - DEALER’S BADGE REQUIRED FOR ENTRY DURING NON-PUBLIC HOURS
The Dealer’s Den will be made available to dealers and assistants during set up and take down, as well as before and after the Dealer’s Den opens to the public daily. Only those attendees with badges that bear the “Dealer” mark are permitted into the dealer’s den outside of non-public hours. - ACCEPTABLE MERCHANDISE
All merchandise sold or displayed by dealers must be in accordance with local, state, and federal laws.
AquatiFur does not permit dealers to display any sexually charged merchandise to the public, except within the 18+ Dealers Den area. Merchandise displayed OUTSIDE the 18+ Dealers Den area must be hidden away (such as in an “Adults Only” binder), or censored (any graphics with genitals or breasts uncovered must be covered by a post-it note or other obscuring material).
Dealers are required to check the IDs of any customers interested in viewing or purchasing the adult merchandise to ensure the customer is at least eighteen years old.
Displays in the main Dealers Den should be “PG” rated – remember, minors are in attendance at our convention. Dealers may be asked to adjust or change censoring of merchandise by Dealers Den staff at their sole discretion– these requests are non-negotiable.
Note - the above display rules do not apply within the 18+ Dealers Den area– all persons entering this area will have been age-verified at the entrance. - NO SMOKING OR VAPING ALLOWED IN THE DEALER’S ROOM
- NO HORSEPLAY OR LOUD MUSIC/DISTRACTIONS
Please don’t be overly loud or cause a disturbance to your neighbors. If you witness a dealer causing a disturbance, please report it to the Dealer’s Den staff. - ALL DECISIONS BY THE LEAD ARE FINAL
Decisions made by the Dealer’s Den Lead are final. If you disagree with a ruling made by a member of Dealer’s Den Staff that is not the Lead, you may bring your grievance to the Dealer’s Den Lead for consideration. The Dealer’s Den Lead reserves the right to revoke dealer’s status, dealer’s assistant status, registration badge, or evict a dealer for activities that violate this Terms and Conditions document, at any time, for any reason. - PAYMENT DUE DATE
Payments for tables are due within 30 days of invoice receipt. Dealers who have not paid by this time will be removed from the accepted list, and an appropriate waiting list dealer will be selected to take their place. - WAIT LIST
Dealers who are not selected for the initial waves of acceptance will be offered the chance to be placed on a wait list. This list is NOT in first-come first-served order. Dealers will be selected off this waitlist in whichever order as needed to maintain den mix and overall product selection at AquatiFur's sole discretion. - REFUNDS
Dealers choosing to cancel their attendance/space must submit their refund request 30 days before the event. Table costs will be refunded in full if the request is put in on or before that date. After that date, the table is non-refundable, but rollovers to the next year’s convention are possible. Contact the Dealer’s Den coordinator for more information..
*In regards to table payment, if payment can’t be made within the timeframe, arrangements can be made within reason. Please reach out to the head of the den BEFORE the payment deadline.